The GFC is pleased to offer exceptional programs at affordable rates. In order to ensure the best and safest experience at the most affordable rate, a number of different factors concerning your students and the desired program(s) are taken into consideration.
The rate for each of our programs is listed below. Please contact us for more information if you have any questions concerning the rates for a program of interest.
- Ganaraska Forest Centre Program Fees
Overnight Experience (up to 30 students) From $3031 + hst Day Experience (up to 30 students) From $475 Outdoor Education On-A-Roll From $195 / class SHSM Day Experience - 1 Certification From $50 + hst / student SHSM Day Experience - 2 Certification From $75 + hst / student SHSM Overnight From $150 + hst / student
Once you have selected your experience type and date, the next step in the booking process is the booking package. A booking package will be prepared and emailed to you. The booking package will contain your Use of Facilities Permit and an invoice for a 50% non-refundable booking deposit.
- Booking and Deposit Process
- To secure your experience date, payment of a 50% non-refundable booking deposit, together with the signed permit must be returned to GRCA within 10 business days of receiving the booking package. Deposits may be paid using your school payment procedures.
- A cleaning/damage deposit is required along with the non-refundable deposit and signed permit and will be returned in part or in full upon inspection post event. Financial responsibility for damages to the Centre’s buildings and grounds must be borne by the Permit Holder, including all those that exceed the deposit or if no deposit was received.
- Payment in full is expected at least 14 days prior to the event date.
- Cancellation Policy
If a group cancels within 14 days of the visit, full payment will still be due. If a booking is affected by circumstances beyond GRCA’s control (i.e. fire, emergency, natural disaster, government restrictions, labour disputes etc.) and GRCA programming is not possible, the GRCA will work with the client to move booking deposits forward to a future date, within the same school year.
If a group finds they are unable to find suitable dates or are not able to proceed in any manner, the GRCA will refund deposit payments upon request, less a $100 administration fee.
- Communication of Program Choices to the GFC
For Day Experiences, your program selections must be provided to the GFC at time of booking or within two weeks prior to your experience.
For Overnight and SHSM Experiences, your program selections must be provided to the GFC 30 days prior to your experience.
- Communication of Participant Numbers to the GFC
As part of our booking processes, a GFC instructor will contact you to confirm the total numbers of students that will attend the visit.
Please Note: This number of students communicated to the GFC instructor will be used to calculate the final balance owing and an invoice will be sent for the balance. This final balance cannot be changed and is due prior to your experience date. If additional students attend, a supplementary invoice will be prepared and emailed to you. Upon request, an official receipt that day will be supplied.
For Day Experiences, your participant numbers must be confirmed two weeks prior to your experience.
For Overnight and SHSM Experiences, your final participant numbers must be provided to the GFC 30 days prior to your experience.
- Ratio of Teachers to Students
For Day Experiences, the GFC uses a 1:30, teacher-to-student ratio. Your group may exceed this ratio by up to three students for a total of 33 students. There is an additional charge of $20/student that will apply.
For Overnight Experiences, the GFC uses a 1:30, teacher-to-student ratio. The minimum rate, based on the length of your overnight experience, includes up to 30 students. There is additional charge for every student above this 30 student minimum rate up to a maximum of 60 students.
For Overnight Experiences, additional teachers and adult chaperones are included free of charge in the minimum rate at a ratio of 1 adult/10 students. There is an additional charge for every additional supervisor, teacher, and adult chaperone above the 1:10 ratio. Each additional adult will be charged the per person rate and will sleep in one of the dorm rooms.
- Rescheduling Fee
If a school group has to reschedule a secured experience date, a $100.00 admin fee will be added to the final invoice. Some exceptions may be considered – i.e. weather/bus cancellations. Please contact the Ganaraska Forest Centre for information regarding these exceptions.